Annual renewal of financial membership and committee elections
Each year, each local Sustainable Neighbourhood group needs to update their financial membership, and hold a 'Special meeting' (equivalent to an Annual General Meeting) to elect their committee members.
The timing for each group may be different, but most groups operate on a July - June financial year basis. The Alliance requires that each local Sustainable Neighbourhood group hold their special meeting prior to the Alliance AGM (usually held in October or November each year).
A local Sustainable Neighbourhood group's Terms of Reference will detail the process and timing to become a financial member, and to manage the election of committee members.
The timing for each group may be different, but most groups operate on a July - June financial year basis. The Alliance requires that each local Sustainable Neighbourhood group hold their special meeting prior to the Alliance AGM (usually held in October or November each year).
A local Sustainable Neighbourhood group's Terms of Reference will detail the process and timing to become a financial member, and to manage the election of committee members.
In general, each Sustainable Neighbourhood group will need to:
Please feel free to get in touch if you would like assistance with any component of this process.
- Set a time, date and venue, and invite all members and contacts with plenty of notice (at least 2 weeks).
- Encourage everyone in the group to renew their financial membership. This can be done by completing the group's membership form, and paying the nominated fee to the group's treasurer. Joining a local Sustainable Neighbourhood Group will automatically mean joining the Alliance as a financial member. The Alliance can help update your group's membership form if required.
- At the meeting, elect your committee. Declare all committee positions vacant (ie Chair, Treasurer, Secretary, and other positions relevant to your group) and ask for nominations from the membership to take on those roles. If more than one person is nominated for a role, take a vote to decide.
- Record the election results in your meeting minutes.
- Make sure all committee members have a good understanding of their role, and arrange to hand over all relavant information, documents, and undertake any training that is required. This guide will help your group understand the usual roles and responsibilities involved in managing a Sustainable Neighbourhood group.
- Update you group's Membership Register. The Alliance can help with this if required.
- Email your special meeting minutes and updated Membership Register to the Alliance: admin@sustainableneighbourhoods.org.au.
Please feel free to get in touch if you would like assistance with any component of this process.
